The INCA board met at the Greater Des Moines Partnership on
December 15, 2009 from 9:30 to noon.
Present were Kelly Foss, Tai Johnson-Sprat, Ryan Marquardt,
and Matt Russell.
Ryan reported that he attended two fundraising workshops one
sponsored by the Leopold Center for Sustainable Agriculture and one through the
non-profit development center but the participation fee was paid for by the LC.
Kelly presented and the board reviewed the balance
sheet. We have $750 outstanding to our board financial assistant for his regular services (October, November, December) and $1500
in services still due to the North Iowa Group from the 2009 annual
conference. We have $2000 in
accounts receivable from the State of Iowa. Our board financial assistant is tracking this.
We also have a $500 outstanding sponsorship from the 2009 conference
from either Leopold Center for Sustainable Agriculture or from NC SARE.
The board discussed a gathering on a smaller scale than
previous annual conferences. Matt
moved, Kelly seconded and the board approved the following structure for this
A Workshop Potluck to be held February 6 in Perry from 9 AM
to 3 PM. INCA will provide a light
continental breakfast with a potluck lunch. There will be no charge for paid members, a $35 charge for
households that are not members, with the board recruiting and waiving the fee
for targeted Perry locals.
Participants can choose between one of two workshops in the morning and
one of two workshops in the afternoon.
Board members will lead workshops with a suggestion of Kelly leading a
workshop on farmers markets, Matt leading a workshop on profitability, and Ryan
and Tai leading a workshop on poultry.
These workshops would be facilitated sharing more than formal
presentations. We would
incorporate the annual meeting with this gathering. The theme could be related to “INCA Going Back to Our
Matt moved, Ryan seconded and the board approved a budget of
$2000 for the board to spend on this gathering.
The board will develop an RFP to hire a coordinator to
organize this gathering. The
coordinator would be paid $1000 plus mileage. The language needs to be worked out but here are the things mentioned
in the meeting.
and recommend sites in Perry to the board
logistics and details for board action with the board
fine detail management of workshops, potluck, and morning coffee
communication and outreach for promotion via letter to members, postings
on list serves, and a press release
on site logistics—board and members can provide labor, but the coordinator
will organize the logistics
The RFP would be sent to a
targeted group of talented individuals.
Ryan moved, Tai seconded, and the board approved approaching
our current board financial assistant with new duties under a contract for Assistant to the Executive
Board. These duties include
and scheduling board meetings
board meeting agendas
with members and the general public via electronic avenues—e-mail, list
serve, blog. This includes
coordinating with the web master.
official board documents
up with board members on activities and tasks
limited board activities such as an annual board retreat
and maintaining grant/resource opportunities for the board (not to write
If our current board financial assistant is interested, then we need to negotiate
compensation for these additional tasks.
If not, we’ll ask our board financial assistant for input on a compensation range that the board
will need to develop.
The board identified five people to try to recruit to the
board. The expectation is that
Kelly and Gina will be leaving the board in February and we need to recruit at
least two but up to four people to join the board for 2010. Hiring an Assistant to the Executive
Board should provide increased capacity and better functionality for the board. The following people were identified as
potential board members with the current board member responsible for
Posted by INCA Board Member
@ 12:10 PM CST
INCA Board Meeting Minutes
September 15, 2009
In attendance: Ryan, Matt, Michael, Gina
The board discussed the possibility of hiring a program
manager to coordinate the conference, do follow-up, do membership development,
grantwriting, etc. We considered whether to issue an RFP or to ask people who
are known to the board and who have worked with INCA in the past. A speedy
decision is important because conference planning needs to begin soon. The
board plans to review the INCA conference manual to identify a set of tasks
involved in conference planning. The board will then write and present an RFP
for this job.
The board considered sites for the annual conference. A
decision on this matter involves making contact with stakeholders in potential
sites and evaluating the level of interest in the conference. The potential
sites are Boone, Dallas County and Albia.
The board discussed the board and consultant training workshop scheduled for
October 2. Gina identified several planning issues related to the workshop. The
board determined that the workshop will be held in the Downtown Partnership
offices from 8 a.m. to 3 p.m. Ryan will send Gina a list of attendees next
Posted by INCA Board Member
@ 11:42 AM CST
The board met on August 18th hosted by Kelly Foss at the Greater Des Moines Partnership.
Kelly Foss, Ryan Marquardt, Gina Lloyd, Matt Russell, and Michael Haedicke were on hand.
The board has three big tasks that are being planned: the INCA conference, the CFSC workshop and the board training. INCA continues to be in great shape with strong finances and great programming. The challenge is getting everything done.
Several board members will present our Growing Food and Profit program at the Community Food Security Coalition conference in Des Moines in October. We’ll also take participants through one of our asset based facilitated processes. For the workshop we’ll focus on a shared experience with people coming from across the country: federal programs that feed people.
For the conference the board is looking at communities where our GF and P has been the strongest. We’ll be announcing a location for the 2010 Local Food Conference soon.
The next board meeting will be face-to-face on September 15.
Thanks to Carol for completing the work on the IDPH contract. Carol and Gina are also preparing a retreat on October 2 for the board so that we have a better understanding of the GF&P program which is the foundation of much of our programming.
Kelly delivered the Treasurer’s Report. Two thousand dollars of the IDPH grant is being held up although INCA’s work is done. Sean is working to resolve this. Carol has completed her contract and is being paid. There are some conference questions coming up. INCA has not received a sponsorship of $500 from the Leopold Center (SARE money). INCA has a $20K CD that will mature at the end of October. We need to decide what to do with it.
The board talked about hiring a staff position to manage conference planning, training and other tasks. We have so many good ideas and so little time as a volunteer board. One suggested was made to contract for some grant writing work as well as the programming work.
It’s always energizing coming out of the INCA board meeting.
Posted by INCA Board Member
@ 10:11 AM CST