21 Feb Sun 2010
February 18th, INCA Board Meeting
February 18, 2010
In attendance: Ryan Marquardt, Matt Russell, Michael Haedicke, Gina Lloyd, Chris Henning (Gathering Coordinator)
1.The meeting began at 11:10 a.m.
2.The board discussed the advertisement for a paid Assistant to the Executive Board
a.Ryan has prepared an advertisement and will send it to the board for approval before making it public.
b.Matt has been in contact with one individual who may be interested in applying for the position.
3.The board discussed new board members.
4.Much of the meeting was spent discussing the Gathering that will take place in Perry on March 13.
a.Matt asked what fee we will charge for people who come to the meeting but do not wish to become members of INCA. The board discussed charging a $35 fee to all attendees and offering the option to join the organization.
b.Gina asked for information about student attendance fees.
c.Matt explained that the board needs to assemble a 5-10 minute presentation about INCA’s recent activities for the Gathering (an annual report). Gina volunteered to design a powerpoint show for this presentation. The board agreed that a good theme for this presentation would be INCA’s activities around building communities strategies to support local food systems.
d.Gina explained that the board should develop a small flyer with information about INCA’s activities and about the benefits of membership to give to people as they arrive at the Gathering.
e.The board discussed activities and an agenda for the Gathering. The following agenda was developed:
9:00-9:30:Registration and coffee
9:30-10:40:First round of workshops
10:40-11:00:Break
11:00-12:00:Plenary presentation/Connections to Community activity/time to walk around
12:00-1:00:Lunch
1:00-1:30:Annual meeting/board elections
1:30-1:50:Break
1:50-3:00:Second round of workshops/planning session for INCA’s 2011 conference
f.The Connections to Community activity was proposed by Gina. It will involve attendees reflecting on this topic and putting ideas and examples on poster paper attached to the wall – a collective brainstorming activity. The information will be consolidated and posted on the website.
g.The following tasks need to be accomplished for the Gathering by the board:
i.planning workshops: there will be three workshops – Poultry (Ryan and Tai), Farmers Markets (Kelly) and Profitability (Matt) – in addition to the conference planning session.
ii.assembling presentation
iii.producing flyers
iv.getting coffee, refreshments and other supplies
h.Chris delivered a report on potential Gathering locations in Perry. These included the Towncraft building, the Hotel Patis, the Methodist Church, and the McCrady Community Center. The consensus of the board was that the Towncraft building, which INCA may use for free, was the most suitable spot.
i.The board determined that the title of the Gathering will be “Growing our Roots.”
j.The meeting ended at about 12:30 p.m.
Note: There was some additional conversations about our yet to be committed support to the North, Iowa group.